Authority
Nashville requires service providers to submit Semi-Annual Kitchen Hood Cleaning reports through Inspection Reports Online.
Hood Cleaning
Fire Inspection
Authority Guidance
Fire AHJ-owned compliance workflow
Rule holder: Nashville Fire Department Fire Marshal's Office
This page serves Nashville operators, but the actual hood-system workflow is governed by Nashville Fire Department Fire Marshal's Office. The city URL is an entry surface; the authority route is the canonical source-backed path.
Proof on site
Keep hood cleaning certificates, suppression inspection reports, and any related fire-inspection records available on site for the Fire Marshal's Office.
Likely fail trigger
Missing tags or reports weakens the fire-inspection story immediately.
Next action
Keep the latest hood-system report on site.
Authority summary
Authority Summary
Nashville's cited fire documents support hood-system paperwork and scheduled system attention. They should not be collapsed into a single generic claim about all cleaning intervals.
Primary source
Vent Hood Cleaning Procedures & Regulations
Nashville's vent hood procedures require cleaning when the system is contaminated with grease and require the cleaning company to leave a dated certificate or label in the kitchen area after service.
Primary source
Inspection Reports Online (IROL)
Nashville requires service providers to submit Annual and Semi-Annual Hood Suppression and Semi-Annual Kitchen Hood Cleaning reports through Inspection Reports Online so owners can access the inspection records from one place.
What Nashville publishes
Local Hood-System Requirements
Semi-Annual
High-volume operations
Nashville requires service providers to submit Semi-Annual Kitchen Hood Cleaning reports through Inspection Reports Online.
Quarterly
High-volume operations
Nashville's vent hood procedures require cleaning when the hood or duct system is contaminated with grease and require a dated certificate or label from the cleaning company in the kitchen area.
Semi-Annual
Moderate volume
Annual and semi-annual hood suppression inspections are required to be reported through Inspection Reports Online by the service provider.
Keep on site
Required Cleaning Tags
Green Tag
Keep hood cleaning certificates, suppression inspection reports, and any related fire-inspection records available on site for the Fire Marshal's Office.
Yellow Tag
The cleaning company must leave a dated certificate or label in the kitchen area, and service providers must submit required reports through Nashville's Inspection Reports Online workflow.
Red Tag
Missing tags or reports weakens the fire-inspection story immediately.
fact_check
Post-Service Reports
The cleaning company must leave a dated certificate or label in the kitchen area, and service providers must submit required reports through Nashville's Inspection Reports Online workflow.
warning Common Inspection Fails
Missing tags or reports weakens the fire-inspection story immediately.
Inspectors flag this when the hood, duct, or report trail is not inspection-ready.
Nashville's published schedule distinguishes hood-system service from general inspection prep.
Inspectors flag this when the hood, duct, or report trail is not inspection-ready.
Suppression work and hood cleaning should not be treated as the same record.
Inspectors flag this when the hood, duct, or report trail is not inspection-ready.
Cleaner routing
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Check hood cleaner coverageInspection-ready proof
Keep these records visible
verified
Keep hood cleaning certificates, suppression inspection reports, and any related fire-inspection records available on site for the Fire Marshal's Office.
Required to be staged before the inspector asks.
verified
The cleaning company must leave a dated certificate or label in the kitchen area, and service providers must submit required reports through Nashville's Inspection Reports Online workflow.
Required to be staged before the inspector asks.
verified
Property owners can register in Inspection Reports Online to receive hood suppression and hood cleaning reports, and those reports should stay with the site's inspection paperwork.
Required to be staged before the inspector asks.
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Source stack
Authority-backed sources
Last verified: 2026-04-07
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Nashville's vent hood procedures require cleaning when the system is contaminated with grease and require the cleaning company to leave a dated certificate or label in the kitchen area after service.
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Nashville requires service providers to submit Annual and Semi-Annual Hood Suppression and Semi-Annual Kitchen Hood Cleaning reports through Inspection Reports Online so owners can access the inspection records from one place.
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Nashville says the Fire Marshal's Office coordinates fire and life safety inspections for U&O permits, operational permits, fire suppression systems, alarms, annual inspections, and other code-driven approvals throughout Metro Nashville and Davidson County.