Portland inspection checklist
Portland restaurant fire inspection checklist
Portland, OR restaurant fire inspection checklist: hood reports, extinguisher records, egress checks, and the proof to stage before the next visit.
Hood Cleaning
Fire Inspection
Authority Guidance
Local fire office
Rule holder: Portland Fire & Rescue Fire Safety Inspection Program
Portland operators often search by city name, but Portland Fire & Rescue Fire Safety Inspection Program is the office that sets the local inspection preparation rules on this page.
Open reminder plan
Review hood requirements
Next inspection window
Prep the next inspection window
Local inspectors can confirm preferred staging order before an access check.
Authority
Current kitchen exhaust cleaning report sheet and hood or suppression service documentation.
Proof on site
Current kitchen exhaust cleaning report sheet and hood or suppression service documentation.
Likely fail trigger
Kitchen exhaust systems show grease buildup beyond the frequency allowed by the fire code.
Next action
Stage every required record in one binder or digital packet that staff can reach quickly.
Do this next
Stage every required record in one binder or digital packet that staff can reach quickly.
Start with the next move below, then use the checklist and binder sections to close gaps before the inspection window opens.
First move
Stage every required record in one binder or digital packet that staff can reach quickly.
Stage this proof
Current kitchen exhaust cleaning report sheet and hood or suppression service documentation.
Potential fines & closures
Potential fines & closures
- Kitchen exhaust systems show grease buildup beyond the frequency allowed by the fire code.
- Type I hood suppression inspection tags or service paperwork are missing or expired.
- Records requested during the fire inspection are not on site or cannot be produced quickly.
- Prior inspection hazards remain open when the reinspection occurs.
Authority reminder
Portland Fire & Rescue Fire Safety Inspection Program (Fire AHJ)
The service CTA appears after the checklist because the product resolves the compliance state before it offers routing.
Primary source
How the Fire Safety Inspection Program works
Portland says commercial fire inspections occur every two years for many businesses, that reinspections follow when hazards remain, and that additional fees can apply when violations are not corrected.
fire_extinguisher
Extinguishers & Suppression
Grease interceptor maintenance reports and disposal-site paperwork if the site operates FOG equipment.
Stage this with the rest of the binder before inspection day.
folder_managed
Records Binder
Current kitchen exhaust cleaning report sheet and hood or suppression service documentation.
Stage this with the rest of the binder before inspection day.
Current six-month kitchen hood extinguishing system inspection tag or report.
Stage this with the rest of the binder before inspection day.
Any outstanding fire inspection correction notices or permit-related approvals.
Stage this with the rest of the binder before inspection day.
Kitchen exhaust systems show grease buildup beyond the frequency allowed by the fire code.
Resolve this before the inspection day to avoid follow-up notices.
Type I hood suppression inspection tags or service paperwork are missing or expired.
Resolve this before the inspection day to avoid follow-up notices.
Prior inspection hazards remain open when the reinspection occurs.
Resolve this before the inspection day to avoid follow-up notices.
bolt
Electrical Safety
Records requested during the fire inspection are not on site or cannot be produced quickly.
Resolve this before the inspection day to avoid follow-up notices.
Records to stage
Records binder
- Current kitchen exhaust cleaning report sheet and hood or suppression service documentation.
- Current six-month kitchen hood extinguishing system inspection tag or report.
- Grease interceptor maintenance reports and disposal-site paperwork if the site operates FOG equipment.
- Any outstanding fire inspection correction notices or permit-related approvals.
Centralized digital & physical archive
Need to close a paperwork gap before inspection?
Start from the hood route if the missing item is a report, tag, or system service record.
Source stack
Official sources for this page
Last verified: 2026-04-07
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Portland says commercial fire inspections occur every two years for many businesses, that reinspections follow when hazards remain, and that additional fees can apply when violations are not corrected.
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Portland's permit center publishes the Fire Marshal's Office Commercial Inspection Request workflow and lists the permit-center contact for inspection coordination.
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Portland bills fire inspections and citations through the Fire Marshal's office and provides invoice support for inspection and citation fees.
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Portland tells restaurants and commercial kitchens that Type I hoods are required for grease-laden vapors, that the hood provides an extinguishing system, and that routine inspections review fire-safety items and records.