Hood Cleaning
Fire Inspection
Authority Guidance
Local fire office
Rule holder: Nashville Fire Department Fire Marshal's Office
Nashville operators often search by city name, but Nashville Fire Department Fire Marshal's Office is the office that sets the local inspection preparation rules on this page.
Nashville inspection checklist
Nashville restaurant fire inspection checklist
Nashville, TN restaurant fire inspection checklist: hood reports, extinguisher records, egress checks, and the proof to stage before the next visit.
Nashville Fire Department Fire Marshal's Office
Fire AHJ
Last verified 2026-04-07
Authority
Current hood cleaning certificate or kitchen label showing the last cleaning date and contractor.
Proof on site
Current hood cleaning certificate or kitchen label showing the last cleaning date and contractor.
Likely fail trigger
The site cannot produce hood cleaning, suppression, or other life-safety reports during inspection.
Next action
Stage every required record in one binder or digital packet that staff can reach quickly.
Do this next
Stage every required record in one binder or digital packet that staff can reach quickly.
Start with the next move below, then use the checklist and binder sections to close gaps before the inspection window opens.
First move
Stage every required record in one binder or digital packet that staff can reach quickly.
Stage this proof
Current hood cleaning certificate or kitchen label showing the last cleaning date and contractor.
Potential fines & closures
Potential fines & closures
- The site cannot produce hood cleaning, suppression, or other life-safety reports during inspection.
- Hood or duct systems show excessive grease contamination or the required dated label is missing.
- An operational permit or required uploaded documentation is missing before the inspection date.
- Life-safety deficiencies remain open when the follow-up or recurring inspection occurs.
Authority reminder
Nashville Fire Department Fire Marshal's Office (Fire AHJ)
The service CTA appears after the checklist because the product resolves the compliance state before it offers routing.
Primary source
Nashville says the Fire Marshal's Office coordinates fire and life safety inspections for U&O permits, operational permits, fire suppression systems, alarms, annual inspections, and other code-driven approvals throughout Metro Nashville and Davidson County.
Nashville Fire Department Fire Marshal's Office | Tier 1 | 2026-04-07
Current hood suppression and other life-safety inspection reports that were submitted through Inspection Reports Online.
Stage this with the rest of the binder before inspection day.
The site cannot produce hood cleaning, suppression, or other life-safety reports during inspection.
Resolve this before the inspection day to avoid follow-up notices.
Current hood cleaning certificate or kitchen label showing the last cleaning date and contractor.
Stage this with the rest of the binder before inspection day.
Hood or duct systems show excessive grease contamination or the required dated label is missing.
Resolve this before the inspection day to avoid follow-up notices.
An operational permit or required uploaded documentation is missing before the inspection date.
Resolve this before the inspection day to avoid follow-up notices.
Life-safety deficiencies remain open when the follow-up or recurring inspection occurs.
Resolve this before the inspection day to avoid follow-up notices.
Operational permit paperwork or application records when the kitchen or event use requires a Fire Marshal permit.
Stage this with the rest of the binder before inspection day.
Grease cleaning logs, manifests, and annual grease control certification records if the site operates grease control equipment.
Stage this with the rest of the binder before inspection day.
Records to stage
Records binder
- Current hood cleaning certificate or kitchen label showing the last cleaning date and contractor.
- Current hood suppression and other life-safety inspection reports that were submitted through Inspection Reports Online.
- Operational permit paperwork or application records when the kitchen or event use requires a Fire Marshal permit.
- Grease cleaning logs, manifests, and annual grease control certification records if the site operates grease control equipment.
Centralized digital & physical archive
Need to close a paperwork gap before inspection?
Start from the hood route if the missing item is a report, tag, or system service record.
Review hood requirements
Source stack
Official sources for this page
Last verified:
2026-04-07
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Nashville Fire Department Fire Marshal's Office
|
Tier 1
|
2026-04-07
Nashville says the Fire Marshal's Office coordinates fire and life safety inspections for U&O permits, operational permits, fire suppression systems, alarms, annual inspections, and other code-driven approvals throughout Metro Nashville and Davidson County.
-
Nashville Fire Department Fire Marshal's Office
|
Tier 1
|
2026-04-07
Nashville requires service providers to submit Annual and Semi-Annual Hood Suppression and Semi-Annual Kitchen Hood Cleaning reports through Inspection Reports Online so owners can access the inspection records from one place.
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Nashville Fire Department Fire Marshal's Office
|
Tier 1
|
2026-04-07
Nashville says business owners must obtain required operational permits before regulated fire-code activities, upload required documentation during application, and understand that permits can require inspections and can be revoked if permit terms are not followed.
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Nashville Fire Department Fire Marshal's Office
|
Tier 1
|
2026-04-07
Nashville's vent hood procedures require cleaning when the system is contaminated with grease and require the cleaning company to leave a dated certificate or label in the kitchen area after service.